Event Registration by Irica Tech
Registration built by people who have stood at the gate.
We ran events for 20 years. Then we built the registration system we always needed.
WhatsApp us about registrationGuest
Aditi Verma
Annual Dealer Meet
2,000+
Registered at one event
8+
Checkpoints live at once
Zero
Downtime
01Why us
We have been on your side of the gate.
- 01
What goes wrong
Long queues at the gate.
What we built
QR badges on WhatsApp and several scanning stations running at once. Guests scan and walk in.
- 02
What goes wrong
Paper lists and last-minute changes.
What we built
One live guest list. Add guests in waves, register walk-ins on the spot, and every counter sees it.
- 03
What goes wrong
Gifts and meals going to the wrong people.
What we built
Each badge carries that guest's entitlements. Duplicate claims are blocked at every counter.
- 04
What goes wrong
Guests calling for their details.
What we built
Every guest gets a personalised badge on WhatsApp and email, so it is already on their phone.
- 05
What goes wrong
No data after the event.
What we built
Live counts during the event. Attendance, certificates, feedback and a full export after it.
02Flexible
Your event, your rules.
01
Your brand.
Forms and badges on your event's own domain, in your look. Agencies can run it under their own brand.
02
Any checkpoints.
Entry, meals, bar, gifts, sessions. Unlimited counters, each with its own rules per guest.
03
Multi-day logic.
Meals and bar reset every day. Gifts and workshops are claimed once.
04
English and Hindi.
Forms, badges and messages in the language your guests use.
05
Live in 2 to 3 days.
From brief to live registration in 2 to 3 days.
06
Your team or ours.
Our crew scans at the venue, or your staff do it with our setup.
03Registration
Registration made easy.
- 01
Pre-registration at scale
Open registration early and take in a large guest list.
- 02
Bulk import in waves
Upload guest lists in batches as they are confirmed.
- 03
Custom forms on your own domain
Your questions and your look, on your event's web address.
- 04
On-spot registration
Walk-ins registered at the venue and badged on the spot.
- 05
WhatsApp and email badges
Every guest gets a personalised QR badge on both.
- 06
On-site badge printing
Printed badges at the venue when you need them.
Add-onPayments via Razorpay, Cashfree and others.
04Checkpoints
Every counter handled.
- 01
Unlimited checkpoints
Entry, meals, bar, gifts and sessions. As many counters as you need.
- 02
Per-guest entitlements
Each badge knows what that guest can claim.
- 03
Duplicate claims blocked
A second scan at the same counter is flagged straight away.
- 04
Daily resets on multi-day events
Meals reset each day. One-time gifts stay claimed.
- 05
Face-recognition entry
Entry by face, for events that want it.
- 06
QR and 2D scanning
Scan badges from a phone screen or on paper.
Scan log · Day 1
Live
- 10:42:18Riya S.EntryEntryAllowed
- 10:42:25Karan M.EntryEntryAllowed
- 13:05:11Riya S.LunchLunchAllowed
- 13:05:40Arjun P.LunchLunchAllowed
- 13:21:02Riya S.LunchLunchAlready claimed
- 15:10:33Karan M.GoodiesGoodiesAllowed
05Reliability
Built not to go down.
The busiest hour at the gate is the one that matters. The system stays up through all of them.
Scans per hour · Event day
Sample data
Server uptime 100%
01
Strong servers.
Built for big guest lists and busy gates at the same time.
02
Zero downtime.
Registration and scanning stay up through the event.
03
Backup devices on site.
Spare devices ready if one fails.
04
Works on basic mobile networks.
Scanning keeps going when the venue signal is weak.
05
Our equipment and crew.
We bring the devices and the people to run them.
06Admin panel
Your own admin panel.
- 01
You own the data
Your guest list and scan data belong to you.
- 02
Live counts
Registrations and check-ins, counter by counter, as they happen.
- 03
Search any guest
Find a guest and see what they have claimed.
- 04
Export anytime
Download your data during or after the event.
- 05
Session reports
See who attended which session.
Admin panel · Annual Dealer Meet
Sample data
Registered
1,248
Checked in
986
Lunch served
742
Goodies
511
Check-ins by hour
07Exhibitions
For exhibition organisers.
01
Visitor pre-registration.
Visitors register before the show and get a QR badge.
02
Exhibitor lead scanning.
Exhibitors scan visitor badges at their stalls to capture leads.
03
On-spot registration.
Walk-in visitors registered and badged at the entrance.
04
Session attendance.
Track who attended each talk or workshop.
05
Certificates.
Attendance certificates for the people who attended.
06
Feedback forms.
Collect feedback from visitors and delegates.
08Case studies
Proven at the gate.
EduSkills
EduSkills Summit
350 guests · 8 checkpoints · 8+ stations live at once · Zero glitches
- LunchDaily
- DinnerDaily
- BarDaily
- Goodies
- Lakh Bangles
- Magnetic Photo
- Block-Printed Tote Bags
- Pottery
Shyam Kitchen Masale
Swarnim Adhyay retailer meet
Personalised WhatsApp badges carried each guest's gifts, meals and sessions, scanned at every counter.
2,000+ registered · 1,600+ attended · Zero duplicate claims
Read the case studyRAA India
VoiceCon 2026
Multiple pass tiers, a payment gateway, and an instant email and WhatsApp badge for every guest.
Paid multi-tier passes · Instant email and WhatsApp badge · Live registration data
Read the case study09How we work
From brief to handover.
Step 01
Brief.
Tell us the guest count, days, checkpoints and who gets what.
Step 02
Setup.
We build your forms, badges and counter rules on your domain. 2 to 3 days.
Step 03
Event day.
Our crew or your staff scan at every counter. You watch it live.
Step 04
Handover.
Export your data, attendance, certificates and feedback.
Available under your agency's brand. Priced per event.